Privacystatement

As part of the Association of Interprovincial Consultations (in Dutch: Interprovinciaal Overleg (“IPO”)), BIJ12 is the implementing organization of the 12 provinces in the Netherlands. BIJ12 is located at Leidseveer 2 in Utrecht and is registered in the Trade Register of the Chamber of Commerce under number 27261712. BIJ12 respects the privacy of visitors to its website and processes personal data in accordance with the General Data Protection Regulation (“GDPR”).

Parts of Privacystatement

This Privacystatement describes BIJ12’s policy with regard to the processing of personal data that it collects via the BIJ12 website. By using the website, you consent to the collection, use and management of your personal information as described in this Privacystatement.

Which personal data does BIJ12 process?

When you enter your personal data in the contact form or the complaint form on this website, or when you log in to an account or use your data on the forum, that data is sent to servers of BIJ12 and stored there.

Cookies and similar techniques

When you visit our website or use BIJ12’s services, it automatically collects the data that is sent by your computer or your (mobile) equipment with which you access the website. This data includes:

  • URL, browser type and language, date and time of visit collected via Google Analytics; and
  • Information BIJ12 collects using cookies.

Deze gegevens omvatten:

  • URL, browsertype en –taal, datum en tijd van het bezoek die worden verzameld via Google Analytics; en
  • Informatie die wij verzamelen met behulp van cookies.

Google Analytics

  1. BIJ12 uses Google Analytics, a web analysis service provided by Google, Inc. (“Google”). Google Analytics uses cookies to analyze how visitors use the website.
  2. Google uses this information to keep track of how visitors use the website, to compile reports on website activity and to offer other services relating to website activity and internet usage. Google may provide this information to third parties when these third parties process the information on behalf of Google, or if Google is legally obliged to do so.

The data transmitted to Google is stored by it on servers in the United States. Google states that it complies with the applicable privacy regulations. This means that there will be an appropriate level of protection for the processing of personal data. BIJ12 is not responsible for this and excludes all liability in this regard.

By using this website, you consent to the processing of the information by Google in the manner and for the purposes described above.

Social media plug-ins

BIJ12 uses YouTube and other social media channels to share images with its visitors and other supporters. Some of these third parties place cookies to provide their services, if you have given your consent. BIJ12 tries to limit the number of cookies placed by these social media as much as possible.

Basis and Purposes

BIJ12 only process your personal data on the basis of a legal basis. For example, BIJ12 may process your personal data on the basis of the execution of an agreement, on the basis of your consent, the legitimate interest of BIJ12 or in the context of the performance of a legal task. The latter happens, for example, when BIJ12 carries out work for a province. Bij12 also use the data processed via the website to improve its services, including to handle reports or complaints, for our communication strategy and blog posts.

Share with others

BIJ12 may engage third parties to secure the processing of your personal data on its behalf and to carry out technical management and/or IT maintenance work on, for example, this website. When BIJ12 has processing carried out by third parties, it concludes processing agreements with those parties. It does this to ensure that processing takes place safely and that processors take adequate technical and organizational security measures.

Security

BIJ12 takes various measures in accordance with the GDPR to process your personal data in a secure manner. BIJ12 takes all appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing, against loss, destruction or damage, and against alteration or accidental disclosure

Retention periods

Your personal data will not be kept by BIJ12 for longer than is necessary for the purposes for which it collects it. The terms that BIJ12 observes can be extended if BIJ12 is obliged to do so on the basis of (new or different) legal provisions.

Contact and rights of data subjects

If you have any questions or comments about this Privacystatement or the processing of your personal data, please contact us

You can also contact there if you want to request access, rectification, addition or deletion of your data, if you want to submit a restriction of processing or objection to the processing of the data, or if you want to have your personal data transferred.

If you have a complaint, BIJ12 would like to hear from you. BIJ12 will investigate with you whether its can reach a satisfactory solution.
In addition, you always have the right to file a complaint with the Dutch Data Protection Authority.

Secure email traffic BIJ12

As an implementing organization for the provinces, BIJ12 is regarded as a chain partner within the government. This means that an Information security policy is implemented with additional security measures. In the exchange of information with, for example, the government and other chain partners such as water boards and municipalities, BIJ12 protects all e-mail traffic with end-to-end encryption.

Change

BIJ12 reserves the right to change this privacystatement at any time when necessary.

This privacy statement was last updated on March 28, 2023 and translated to the English language on November 29th, 2023.